The number of active monthly Microsoft Teams users is growing exponentially, currently totaling more than 250 million. This is a clear indication that organizations and users have now adapted remote, digital, and hybrid workspaces for the long term. However, to stay efficient, businesses must invest in ways to manage this growth to not lose their productivity.
Microsoft has its ways to store information. However, Microsoft Teams' lifecycle management is not well organized.
Additionally, it lacks detail. To save data, tools often transfer content from Microsoft Teams to Azure storage. Although it may appear beneficial, this idea hinders users from searching or utilizing specific compliance features. As a result, it becomes more frustrating than enjoyable to use.
Admins mistakenly believe they can easily delete Microsoft Teams teams and SharePoint sites from an administrative standpoint. It is not that simple! Even though they can process this content, they cannot make decisions around the content and need approval from content owners. This entire cycle is extremely time-consuming and frustrating for both admins and users.
After finding problems with managing the content lifecycle in Microsoft 365, the Orchestry team developed Microsoft Teams Lifecycle Management features.
These features offer much to admins and end-users. They allow the users to create archival and deletion policies for different types of sites and teams. Each policy can have a set of rules applied to it. You can apply these rules as default rules to assets created outside of Orchestry as well.
A systematic workflow triggers the entire process of archiving SharePoint sites and Teams when there is inactivity. It is easy to set an inactivity threshold for Workspaces, which the policy can kick in.
In addition, you can assign policy approvals to owners, members, or individuals. Orchestry understands that long-term governance requires empowering everyone, as the IT department alone cannot handle everything. To achieve long-term Microsoft Teams governance, it is important to empower everyone. The IT department cannot handle all the responsibilities on its own.
SharePoint and Microsoft Teams Archiving Policies in Orchestry offer many possibilities beyond deleting workspaces and removing content from your environment.
When setting up an archival policy, users have the flexibility to choose what happens to the content in the Workspaces. You can handle the content in three ways.
Quick note: There is a possibility to rehydrate archived Workspaces through the Microsoft 365 Admin Center.
Archive actions set Orchestry apart from all the tools out there and even Microsoft 365 itself. Orchestry gives the flexibility to meet your requirements in several different ways at the time of archival.
There are several things you can do. For example, you can link a SharePoint Site to a Hub.
You can also change the Workspace name. Additionally, you have the option to delete old document versions. Lastly, you can keep the environment secure by removing guest access.
Orchestry has flexibility down to the last detail. Orchestry gives you the option to manually archive Workspaces, use automatic triggers, or set policy approvers. You control when and how archival policies are executed.
Including owners and members in archival policies empowers and holds them accountable for following governance policies. It enables them to make decisions on their content while maintaining the health of the platform.
At the same time, automatically assigning approvers allows for unlimited automation and scalability possibilities.