Streamline Employee Onboarding with Microsoft Teams

Welcome to the era of digital employee onboarding! In today's remote, or hybrid working landscape, it's crucial to have a seamless and engaging onboarding process for your new hires. Say goodbye to traditional onboarding programs and embrace the power of digital solutions.

With Microsoft Teams, you can create an easily accessible and efficient digital onboarding experience. In this article, we'll explore the benefits of digital onboarding, and showcase how Microsoft Teams can transform your onboarding programs.

On-site, Hybrid, or Remote Working - Digital Onboarding is the way to go

Digital employee onboarding offers scalability and flexibility, no matter if your new hires are starting in the office or remote working.

Remote and hybrid working has become the norm, and digital employee onboarding is the key to success. Embrace the flexibility and scalability of remote work by utilizing digital processes. Leave behind the hassles of traditional onboarding and welcome new hires with open arms through a digital onboarding experience. Offer them easy access to information, resources, and tools necessary for a smooth transition.

Digital onboarding solutions streamline the way you welcome new team members. Simplify administrative tasks and make the onboarding process a breeze. Say goodbye to stacks of paperwork with digital offer letters and contracts.

Create a digital onboarding process with digital onboarding checklists that guide new hires through essential tasks. Boost employee engagement with interactive training materials, fostering a positive digital onboarding experience. These digital processes enhance efficiency and create a seamless transition for new team members.

Microsoft Teams: Your Digital Onboarding Ally

Microsoft Teams is the ultimate tool for transforming your digital employee onboarding process. It provides an all-in-one platform for communication, collaboration, and knowledge sharing.

When used to its full potential, Microsoft Teams can become a truly powerful onboarding platform.

When onboarding new hires, many players are involved, including the IT team, the HR department, and the hiring manager. The responsibility for kicking off the digital onboarding process often falls on the shoulders of the IT team, but should it?

With the help of advanced Microsoft Teams templates and a well-defined Teams provisioning and approval process, it doesn't have to. Harness the potential of Microsoft Teams templates designed specifically for onboarding new employees to jumpstart your digital onboarding program.

A Team template pre-built by your IT team can come with pre-built channels, tabs, documents, links, and integrations. Using the new team the new hires can connect with their team members, ask questions, and access important resources. The HR rep or the hiring manager can create a new Team from a template when the digital onboarding process is started.

Essential Elements of Digital Employee Onboarding Microsoft Team

Microsoft Teams already comes with all the tools you need to streamline the digital onboarding process. Let's take a closer look at what they are and how you can use them effectively.

Task Coordination

As part of the onboarding process, your new hires will likely need to complete various tasks. This could include reviewing company policies, completing training, and setting up meet and greets with the team members.

In Microsoft Teams, there are multiple tools that can facilitate task coordination, including Planner and, Microsoft Lists.

Scheduling

From the very first meeting with the hiring manager to meet and greets, the new hire will need to schedule meetings. To make things simpler, these meetings can be pre-scheduled in advance within the template with Microsoft Outlook or Channel Meetings.

Documents, Policies, Procedures

New hires in every organization, department, and team will need to acquaint themselves with a ton of documents. You can add all of the relevant documents to the template for easy access at any time. These documents can be department or role-based, or company-wide. SharePoint Document Libraries​ can help you create the perfect structure for your onboarding documents.

Meet and Greets

Microsoft Teams is well-known for chatting and having meetings, so it's not surprising that it can handle meet-and-greets. Microsoft Teams Meetings​ allows you to use chat during the meeting, as well as record and transcribe the meeting. The new hire can return to the important information without losing it.

Cultural Information

A successful onboarding process entails exposing your new hire to the company culture from day one. You can do this with beautifully designed SharePoint Sites that have quick-access links, lists, and other features.

Viva Engage Communities is a great way to start embedding company culture into your new hire's day-to-day.

Onboarding Feedback

Feedback is extremely important when it comes to the digital employee onboarding process. Providing your new staff an opportunity to express their opinions is crucial. In Microsoft Teams you can easily do so with the help of Microsoft Forms.

Integrations

Microsoft Teams is very flexible when it comes to integrations. You can easily integrate it with existing systems, including one of our personal favorites - LMS365. Microsoft Teams has a built-in learning platform called LMS365. It allows your new hires to take courses and complete training while staying on Microsoft Teams.

Check out an on-demand webinar hosted by LMS365 and Orchestry to learn more about streamlining digital employee onboarding with Teams.

There are many other integrations Microsoft Teams can accommodate, making it the perfect platform for digital employee onboarding.

Fostering Employee Engagement and Company Culture

Digital onboarding goes beyond paperwork and checklists. It's an opportunity to engage new hires and nurture your company culture.

Encourage active participation in virtual team meetings, social events, and workshops to foster connections and a sense of belonging. Implement mentorship programs or buddy systems to pair new hires with experienced team members. You'll strengthen company culture and enhance retention by prioritizing employee engagement and creating a positive onboarding experience.

Conclusion

In the realm of remote work, digital employee onboarding is essential. Embrace the power of digital onboarding solutions to streamline processes and create a seamless transition for new hires. Microsoft Teams serves as your trusted ally in this journey, providing a platform for effective communication, collaboration, and knowledge sharing.

Remember to foster employee engagement and nurture your company culture throughout the digital onboarding process. With the right digital onboarding tools and platform, you'll create an exceptional onboarding experience for your new hires. Embrace the digital revolution and make your mark with a successful digital onboarding program.

Advanced Team templates can help you accomplish many of the capabilities and configurations covered in this article. With that, you will likely need to create a few templates to meet the needs of different departments.

Orchestry is a unique Microsoft 365 management tool that includes a collection of ready-to-use Teams & SharePoint templates. Employee onboarding is one of many templates available in Orchestry's library of business-first M365 templates.

If you are looking to save time, streamline and scale your onboarding process, as well as gain a new level of control of your M365 environment, request your demo of Orchestry today.