Microsoft 365 Management

Govern your Microsoft 365 at scale

Orchestry gives IT teams one place to provision, secure, and clean up Teams, SharePoint, OneDrive, and guests, without the manual overhead.

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Unmanaged workspaces detected across your tenant

12,480

Teams

9,840

Team Sites

5,241

Comm. Sites

4,238

OneDrives

31,799

Total Workspaces

19,432

Public

12,367

Private

Current Lifecycle Status

18,432

Active

8,241

Inactive

3,156

Pending Approval

130

Renewed

Workspace Overview · Last 28 Days

Activity Breakdown

31,799

Total

Historical Workspace Activity

Created Renewed Archived

34 open recommendations require immediate attention

Priority

Urgent

4

Important

16

Best Practice

14

Open

49

Active recommendations

Resolved

3

Total resolved

Recommendation

Priority

Workspaces with Forbidden Guests

You have 393 workspace(s) containing guests who maintain access where guest access is Disabled.

Security Guests

Urgent

Unsafe Default Sharing Settings for Anyone Links

Your tenant has "Anyone" sharing link settings that are potentially unsafe.

Security Oversharing

Urgent

Workspace Near Storage Limit

You have 2 workspace(s) that are approaching their Site Collection Storage Limit.

Governance Storage

Important

Workspaces without Owners

You have 160 workspace(s) without any current owners, leaving them ungoverned.

Security Governance

Important

Workspaces with Bad Names

You have 72 workspace(s) using problematic or blocked words.

Adoption Architecture

Best Practice

Classic Sites

You have 5 SharePoint Classic Site(s) which are being deprecated by Microsoft.

Governance Adoption

Best Practice

Critical governance gaps detected across your tenant

Benchmarks

Workspace Growth

379%

7,945 Total Workspaces

Workspaces

Teams

14,200

SharePoint

26,800

Viva Engage

410

OneDrive

41,300

Teams Engagement

Peak Daily Users

847

Channel Messages

1,240

Chat Messages

3,400

Reactions

287

Storage Analysis

Tenant

4.7 TB

OneDrive

1.9 TB

Exchange

0.3 TB

SharePoint

2.5 TB

Unreviewed guest access creating security exposure

Metrics

All Guests

2,891

Workspaces Shared

14,590

Multi Access

35

Access Violations

14

Recently Requested

47

Pending Review

311

Guest Lifecycle Status

1,767

Active

12

Inactive

1,112

Not Redeemed

311

Pending Review

Guest Activity · Last 28 Days

Added vs Deleted Guests

Added Deleted

550

Added guests

last 28 days

23

Deleted guests

last 28 days

Oversharing risks detected — sensitive files exposed

Archie

archie@contoso.com

Last Activity: Mar 10, 2026 Inactive

Overview Sharing Links History

Storage Used

1.12 TB

Quota

112%

Files

17,800

Sharing Links

3,157

Orchestry Automations

0%

Unassigned

OneDrive Review

Last activity: Never

Risk Rating

87/100

High

Critical Copilot readiness risks detected

Readiness Score

Low

Typical organization

High

0102030405060708090100

7%

Tenant Context

37,991

Users

12,847

Guests

18,471

SharePoint Sites

28,400

OneDrive Sites

357 TB

Storage

987,432

Files

Orchestry Markers

Provisioning

12%

Archival

8%

Sensitivity

5%

$10,700,000 in wasted license spend detected

Overall Cost and Optimization

$22,320,000 Total Annual Cost

Company Licenses

$1,100,000

User Licenses

$21,220,000

Avg Cost Per User

$1,247

Users

4,821 Licensed Users

Licensed users in the tenant, excluding guests.

Active

1,982 41%

Inactive

2,241 46%

Disabled

598 12%

Licenses

36,800 Total Licenses

Assigned Licenses

26,850 (73%)

Unassigned Licenses

9,950 (27%)

License Type Breakdown

License counts by SKU across the tenant

Microsoft 365 E5

19,150 (52%)

Microsoft 365 E3

4,400 (12%)

Microsoft 365 F3

0 (0%)

Copilot

2,950 (8%)

Power BI Pro

5,150 (14%)

Teams Phone

2,600 (7%)

Other

2,550 (7%)

Workspace templates are disabled

Filters

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Team

Employee Onboarding

Inactive

Team

Internal Project

Inactive

Communication Site

Client Workspace

Inactive

Team Site

Client Documentation

Inactive

Archie Pisarek

Chief Barketing Officer

Active — Currently sniffing around

Tenure

5 yrs

Since Mar 2020

Profile

Department Pawblic Relations

Location Under the Standing Desk

Start Date March 14, 2020

Reports To The Treat Jar

Working Hours 9am – 5pm (nap block: 9am – 5pm)

Microsoft 365

License M365 Business Bark (Premium)

Last Sign-In 2 minutes ago

MFA Status Enabled (nose print)

Mailbox Size 847 MB of unread treat alerts

Workspace Permissions

Workspaces Owned 0 (paws not keyboard-compatible)

Member Of Every channel with "treats" in the name

Guest Policy Extremely welcoming — all visitors approved

Admin Role Good Boy (Global)

Built by Admins, for admins

Fewer headaches,
more wins.

You’re juggling sprawl, storage bloat, guest access, and AI risk. Orchestry turns that chaos into repeatable workflows with clear policies, automated cleanup, and consistent access controls, giving you Microsoft 365 management that finally feels like it’s done right.

Closing the Gaps in Microsoft 365

We don’t just show you problems, we fix them.

It’s like having a team of Microsoft consultants on call for every user: cleaning up clutter, standardizing access, and giving IT time to focus on other high-priority projects. Orchestry transforms Microsoft 365’s complexity into an experience that’s intuitive, actionable, and frustration-free.

Content Sprawl

Control the chaos and prevent ongoing sprawl

Teams and SharePoint sites get out of hand fast, creating clutter and confusion. Sprawl creeps in when:

Workspaces are created freely
No lifecycle rules exist
Duplicates slip through

Orchestry keeps workspaces under control with guided provisioning, duplicate alerts, enforced naming, and automated archival or deletion. Work stays findable, owners stay accountable, and problems don’t balloon.

Storage Costs

Automate cleanup and archival

Abandoned sites, duplicate content, and endless versions can rapidly inflate storage costs across Teams and SharePoint. Costs spiral when:

Inactive workspaces are never archived
Duplicate content spreads across Teams & SharePoint
Ownerless content remains unmanaged

Orchestry reduces storage waste with archival policies, version control, and automated cleanup, keeping inactive content searchable while cutting costs.

Oversharing & Security

Lock down access and eliminate risk

Broken inheritance, unmanaged sharing, and permission exceptions can create security gaps in Teams and SharePoint. Risks grow when:

Sharing links multiply unchecked
Anonymous and org-wide access stays open
Inheritance breaks at file or folder level

Orchestry fixes permission issues with reporting, cleanup, and automated policies that clarify access and reduce oversharing risk at scale.

Workspace Governance

Streamline management and delegate reviews

Workspaces drift from policy over time as privacy settings change, memberships go stale, and owners move on. Problems build when:

Roles and access aren’t reviewed
Privacy settings shift unnoticed
Ownerless workspaces remain active

Orchestry automates workspace reviews, flags misconfigurations, and delegates cleanup to site owners, keeping Teams and SharePoint healthy, compliant, and efficient.

Monash Quote 4-min

Powerful features built to drive real impact.

Provisioning & Templates

Reporting & Insights

Automation & Delegation

Archival Policies Screenshot

Sharing Links Screenshot Platform 02-min

Guest Dashboard 02-min

Platform - OneDrive 01

Provisioning & Templates

Provisioning & Templates

Streamline Workspace Creation

Enable self-service, compliant workspace provisioning that users actually adopt, powered by customizable templates, approvals, and policies.

Reporting & Insights

Reporting & Insights

Optimize with Actionable Insights

Turn complex data into clear, actionable insights with Orchestry Health Checks, Risk Ratings, and Recommendations, so you can resolve critical issues quickly and confidently.

Automation & Delegation

Automation & Delegation

Empowering Admins to End-Users

Delegate routine governance to workspace owners so IT spends less time chasing sprawl. Use smart automation to handle repetitive tasks at scale, keep collaboration secure, and prevent shadow IT.

Archival Policies Screenshot

Storage & Archival

Transforming M365 Cleanup

Prioritize and eliminate ROT (redundant, obsolete, and trivial) content instead of just deleting old files. Automated archiving and version-history cleanup removes inactive or duplicate content while delegating reviews to site owners ensures only authoritative content stays accessible.

Sharing Links Screenshot Platform 02-min

Security & Permissions

Confidence in Every File

Gain complete visibility into privacy, sensitivity, sharing, and membership across your workspaces, and adjust at scale in just a few clicks. Spot risks quickly so you stay in control.

Guest Dashboard 02-min

Guest & User Management

Access You Can Trust

Bring automation, delegation, and guardrails to guest user management. Easily identify, track, and remove access while streamlining the onboarding and off-boarding process across your tenant.

Platform - OneDrive 01

OneDrive Management

Govern Personal Storage

Gain visibility into OneDrive across your tenant, detect risky sharing and orphaned drives, and ensure business-critical data isn't lost during offboarding.

Monash Health Case Study

One of Australia's largest public health services uses Orchestry to enhance security, reduce sprawl, and automate complex governance tasks across Microsoft 365.

Welocalize Case Study

See how a global translation and localization company archived more than 2,000 sites and saved over 20 hours of manual work each month.

Orchestry Platform Guide

See everything Orchestry covers in one place. From provisioning and storage to security, guest access, and AI readiness. Built for IT teams who need more than Microsoft's native tools can offer.

See Orchestry in action

Your M365 tenant is waiting to be mastered. Book your live demo today and see for yourself how Orchestry can drive your organization’s adoption and governance.

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